How to Add Manual Time in WorkComposer
Complete guide for users and administrators to track work time outside the desktop application
Manual Time Tracking Made Simple
Manual time tracking in WorkComposer allows you to record work hours that weren't captured by the desktop application. This is essential for tracking activities like meetings, client calls, field work, or any work done away from your computer.
Whether you're a team member requesting time approval or an administrator adding time directly, WorkComposer makes it easy to maintain accurate time records. Add manual time entries directly from the Overview report in just a few clicks.
How to Request Manual Time (For Users)
As a team member, you can request manual time to be added to your timesheet. Your administrator will receive a notification and can approve or reject your request.
Go to Your WorkComposer Account
Log in to your WorkComposer web account and navigate to the Overview report. This is where you can view your tracked time and manage time entries. Look for the "Edit Time" button in the top-right corner of the Overview report.
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Click the "Edit Time" Button
Click the "Edit Time" button to reveal a dropdown menu with time editing options. You'll see "Add Manual Time" and "Remove Time" options in the dropdown.
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Fill Out the Manual Time Request Form
Click "Add Manual Time" from the dropdown menu. A dialog form will appear where you can:
- Select the date and time range: Choose the start and end times for when you performed the work that needs to be tracked
- Add a descriptive note: Explain what work you did during this time (e.g., "Client meeting at their office" or "Training session downtown")
- Provide context: Give your administrator enough information to understand and approve the request
Once you've filled in all the details, click the "Submit" button to send your request for approval.
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Project & Task Selection
If your account is configured to track time by projects and tasks, you'll also be asked to select a project and optionally a task when adding manual time. This helps organize work hours and provides better insights into how time is allocated across different projects.
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Note: Select a project first, then choose a related task if needed. This feature is optional and depends on your account's configuration.
Wait for Admin Approval
After submitting your request, your administrator will receive an email notification and can review the request in their dashboard. You'll receive an email confirmation once your administrator approves or rejects the manual time entry.
Pro Tip: Always provide clear, detailed notes with your manual time requests. This helps your administrator quickly understand and approve your entries, ensuring faster processing.
How to Add Manual Time (For Administrators)
As an administrator, you have the ability to add manual time directly to any user's timesheet without requiring approval. This is useful for correcting time entries, adding time for meetings, or making adjustments as needed.
Open the Overview Report
Navigate to the Overview report in your WorkComposer admin dashboard. This is your central hub for viewing and managing all team members' time tracking data.
Find the User
Locate the team member for whom you want to add manual time. You can use the search or filter functions to quickly find specific users in larger teams.
Click "Edit Time" → "Add Manual Time"
Look for the "Edit Time" button for the selected user. Click it to open the dropdown menu, then choose "Add Manual Time" from the options. This opens the manual time entry form.
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Choose the Time Range
Select the appropriate date and time range for the manual entry. You can add time for past dates or the current day as needed.
Submit to Add Time Instantly
Click "Submit" and the time is added immediately to the user's timesheet. No approval process is required when administrators add manual time—it's applied instantly and reflected in all reports.
Note: You can also add optional notes to document the reason for the manual time entry. This is helpful for record-keeping and future reference.
Administrator Advantage: When you add manual time as an admin, it's applied immediately without requiring approval. You'll also receive notifications when team members submit manual time requests that need your review.
Approving Manual Time Requests
As an administrator, you'll receive notifications when team members submit manual time requests. These notifications appear both in your WorkComposer dashboard and via email.
Review Process
- Email Notifications: You'll receive an email alert when a team member submits a manual time request
- Dashboard Indicator: Pending requests are highlighted in your admin dashboard for easy tracking
- Review Details: View the requested time range and the employee's note explaining the work performed
- Approve or Reject: Make a decision and the employee receives automatic notification of the outcome
Best Practices for Approval
Review manual time requests promptly to keep your team's timesheets accurate and up-to-date. Clear communication and timely approval help maintain trust and ensure accurate billing and payroll.
Common Use Cases for Manual Time
Client Meetings
Track time spent at client locations, in-person meetings, or other off-site work that occurs away from your computer.
Training & Workshops
Record hours spent in training sessions, workshops, conferences, or professional development activities.
Field Work
Document time for field service, site visits, inspections, or any work performed outside the office environment.
Time Corrections
Correct missed time entries, forgotten tracking sessions, or adjust for technical issues with the desktop application.