Billable Hours Time Tracking
Capture every billable minute, eliminate revenue leakage, and maximize profitability with automatic time tracking built for professional services firms. Stop leaving money on the table.
The Billable Hours Challenge
How Much Revenue Are You Losing Every Month?
Professional services firms lose 10-25% of billable time due to poor time tracking habits, forgotten entries, and administrative overhead. That's real revenue walking out the door.
- Lost Billable Time
Team members forget to log time, underestimate hours worked, or delay entries until memory fades. Those 15-minute phone calls, quick client emails, and small tasks add up to thousands in lost revenue.
- Client Billing Disputes
Manual timesheets lack proof of work. Clients question hours, delay payment, or demand write-offs. Without verification, you're defending invoices instead of collecting payment.
- Revenue Leakage
Between forgotten time, underreported hours, and write-offs from billing disputes, professional services firms typically leak 15-20% of potential revenue. That's money you've already earned but never collect.
The Solution
Capture Every Billable Minute Automatically
WorkComposer eliminates revenue leakage with automatic time tracking, proof of work, and transparent client billing documentation.
- Automatic Billable Time Capture
- Stop losing billable hours to forgotten entries. WorkComposer automatically tracks every minute spent on client work, from quick emails to long meetings. No more guessing or reconstruction at the end of the day.
- Proof of Work for Client Billing
- Back up every invoice with verifiable proof. Screenshots and activity logs demonstrate exactly what work was performed, eliminating client disputes and building trust. Clients see value delivered, not just hours claimed.
- Client-Level Profitability Tracking
- Know which clients are profitable in real-time. Track billable vs. non-billable time by client, project, and task. Make data-driven decisions about which clients to prioritize and which engagements to reconsider.
- Exportable Billing Reports
- Generate professional billing reports with detailed time breakdowns, task descriptions, and optional screenshots. Export directly to your billing system or attach to invoices for transparent client communication.
- Team Utilization & Capacity
- See which team members are fully billable and who has capacity. Optimize resource allocation, balance workloads, and maximize billable utilization rates across your professional services firm.
- Multi-Client Time Allocation
- Track time across multiple clients and projects simultaneously. Switch between engagements seamlessly throughout the day. Perfect for consultants and service providers juggling multiple client accounts.
Measurable Results
The Revenue Impact You Can Expect
- ↑15-25% Increase in Billable Hours
- Recover previously lost time with automatic tracking. Most professional services firms capture an additional 3-5 hours per person per week, translating directly to revenue growth.
- ↓90% Reduction in Billing Disputes
- Proof of work eliminates client questions. Screenshots and activity logs demonstrate value delivered, leading to faster payment and fewer write-offs. Clients trust verifiable data.
- ↓5 Hours/Week Saved on Time Entry
- Eliminate end-of-day time reconstruction. Professionals spend less time on administrative tasks and more time on billable client work. Automatic tracking frees up capacity for revenue-generating activities.
- ↑20% Improvement in Realization Rates
- From hours worked to hours billed to hours collected — improve every step of the revenue cycle. Better documentation leads to higher billing realization and collection rates.
Real-World Scenarios
How Professional Services Firms Maximize Billable Hours
- Consulting Firm ($5M Annual Revenue)
Challenge: Partners estimated 20% of billable time was lost due to consultants forgetting to log hours, especially for short client calls and emails. This represented $1M in lost revenue annually.
Solution: Implemented automatic time tracking across all 30 consultants. Time entries generated automatically based on actual work performed, with screenshots for client verification.
Result: Recovered $750K in previously unbilled time in the first year. Billing realization improved from 75% to 91%. Clients praised transparency. ROI achieved in first month.
- Creative Agency with 40 Employees
Challenge: Designers and developers routinely underreported hours, especially on internal revisions and client feedback cycles. Clients frequently disputed invoices without proof of work.
Solution: Time tracking with optional screenshots showing actual design work and client communication. Detailed reports attached to every invoice.
Result: Billing disputes dropped from 30% of invoices to less than 5%. Average invoice value increased 22% with better time capture. Client retention improved 18%.
- Engineering Consulting Firm
Challenge: Technical consultants working on multiple client projects simultaneously. Time allocation was guesswork, leading to profitability uncertainty and unfair client billing.
Solution: Multi-client time tracking with easy project switching. Real-time profitability dashboard showing billable utilization and client-level margins.
Result: Identified 2 unprofitable clients and renegotiated contracts. Improved utilization from 68% to 84%. Increased profit margins by 15% through better resource allocation.
Frequently Asked Questions
- How does automatic time tracking work for billable hours?
- WorkComposer tracks time automatically based on which applications and files you're using. When you're working on client deliverables, it captures that time. You can assign time to specific clients/projects either in real-time or review and allocate at the end of the day. No more reconstructing your day from memory.
- What about short client interactions like phone calls and emails?
- Those are exactly the billable minutes most firms lose! WorkComposer captures even short time increments. Whether it's a 10-minute phone call or quick email response, the time is tracked. You can manually add phone call time or let automatic tracking capture email and document work. Every billable minute counts.
- How do screenshots help with client billing?
- Screenshots provide undeniable proof of work when clients question invoices. Instead of saying "we spent 10 hours on your project," you show them exactly what was done. This eliminates disputes, builds trust, and speeds up payment. Screenshots are optional and can be blurred for privacy.
- Can we track billable vs. non-billable time separately?
- Absolutely. Create separate projects for non-billable activities (administrative, training, business development) and client work. Track everything to understand true utilization rates and identify opportunities to convert non-billable time to billable work.
- Does this integrate with our billing software?
- WorkComposer exports time data in standard formats compatible with most billing systems (QuickBooks, Xero, FreshBooks, etc.). You can also use our API for custom integrations. Many firms export weekly or monthly time summaries directly into their invoicing system.
- What about professionals who work on multiple clients in one day?
- Perfect use case! Easily switch between client projects throughout the day. Time is accurately allocated to the active client. This is ideal for consultants, agencies, and professional services firms where multitasking across clients is common.
- How quickly does this pay for itself?
- Most firms recover the cost within the first week. At just $2.99/user/month, if you capture even one additional billable hour per person per month, you've more than paid for the software. With typical recovery of 3-5 hours per person per week, ROI is immediate and substantial.
Let’s get you started
Start tracking time, monitoring productivity, and generating insights in just minutes. WorkComposer is designed for ease, speed, and real results.
- ✓ Automatic and manual time tracking
- ✓ Real-time productivity reports
- ✓ Web and app usage monitoring
- ✓ Screenshots and attendance tracking
- ✓ Easy team onboarding
No credit card required. Setup takes less than a minute.
